No. GS/AIAIASP/PS Gr.
B/2012 dated
4th June, 2012
To,
Ms.Kalpana Rajsinghot,
Director (Estt. & DE) &
Member Secretary of the Committee.
Department of Posts,
Dak Bhavan, Sansad Marg,
New Delhi 110 001.
Subject: Regarding organizational
Restructuring in Department of Posts.
Ref. : Dte letter No.
23-1/2012-PE-II dated 10-5-2012.
1. The
department has issued the above letter calling view of the Association
regarding organizational restructuring in DOP. It is seen that main stress of
the department is to help executives structure their enterprise to
create accountability for results. This move of the department is appreciable
and will definitely go a long way, if done, keeping in view the interest of organization
as a whole and administrative side particularly.
2. With
the invent of technology on DOP and Consequent upon introduction of new
business branches, the Department of Posts is on the verge of conversion into a
dynamic organization with projects like changing ambience of the offices,
providing good working environment to the staff, providing comfort to potential
customers or visitors and various long lasting projects like Digitization of
Records, Core Banking, Mail Optimization, Consumer Price Index, Aadhaar
Technology, Biometric Systems etc and to the most adhering to the norms fixed
on Citizen Charter. All these projects are being implemented with the support
and incessant hard work of IP cadre, PS Group “B” officers who are proposed to
be elevated to Class-I with the proposal to upgrade Class-II Divisions to
Class-I. It will not be wrong to say that the total responsibility for
successful implementing the various innovative schemes has virtually devolved
who are propose to be elevated to Class – I with the proposal to upgrade
Class-II divisions to Class-I. It will not be wrong to say that the total
responsibility for successful implementing the various innovative schemes has
virtually devolved on the IP and ASP/Group “B”. Thus without taking into
consideration career prospective of IP/ASP/Group “B” officer no Organizational
Restructuring will work.
3. There
has been no upgrading or cadre restructuring of the apex Grade of these cadres.
Owing to extreme stagnancy there is resultant frustration amongst the
incumbents of this cadre. Even after acquiring long years of experience and
expertise they are not elevated to Group “B” what to say of Class-I. All these
are not only the root cause of frustration amongst the IP cadre but these are
also an impediment in effective execution of administrative policies and plan.
This is bound to have an adverse impact on the efficiency of the department.
Thus, cadre review along with proposed organizational Restructuring is the
solution.
4. An
Inspector of Post Offices feels over burdened at the beginning of his career as
he has to do every type of work in his office may be of a peon in
his own office, clerk & typist as it is a single man office who bears the
brunt of all failings in the department as he is at the lowest rung in the
administrative hierarchy. “The results – he thinks of leaving the department to
join other establishment thereby brain drain. No organization can last long
with the service of its frustrated employees. It is therefore necessary to
strengthen the backbone of the department with a fair deal. All
existing Sub Divisions should be provided office staff and post of Mail
Overseer can be converted to Asstt. Inspector (PA cadre/System Manager).
5. At
present 141 HSG-I postmaster posts are filled from ASPs, now in view of Postal
Directorate letter no 4-19/2012 – SPB – II dated 02.05.2012, the provision of
filling up of HSG I posts by ASPOs will not be possibly operated thereby
diminishing our promotional prospects. In order to compensate IPs/ASPs and to
keep us in administration hierarchy separate posts of SP (Technology & BD)
may be created in each proposed Class-I Division.
6. It
is one of the best ideas and will be in the betterment of things if
organisational restructuring is done along with cadre review in the revised
format in view of changed scenario.
7. However,
in view of the terms of reference of Committee the views of IP/ASP Association
are as under:
a) Creation of new Postal
Divisions and Regions as well as upgradation of Class II Divisions into Class I
Divisions: In our beloved country there are 28 States and 7 UTs so
all the states and if justified UTs should have independent Circle HQ, the
concept of Region should be dole out. To avoidduplicacy of work RO may be
merged with Circle by creating the post of PMG (BD & Technology). However
bigger States can have more than one independent Circle(s) on the Telecom
Circles analogy. The Class-II postal Division should be upgraded to
Class-I in the following format:
i) General administration: The posts of ASP
(HQ) and that of sub divisional heads can be included in this category under
the control of Class-I Divisions. All the posts of ASP (HQ) and IP/ASP (Sub Divisions)
should be elevated to PS Group “B”. Examination system as in vogue presently
should be dispensed with immediately as it is creating junior/senior
impediment. Only experienced Inspector line officials should be promoted to PS
Group “B” those should be further elevated to Class-I. There should be no entry
of General line official in the General Administration. Their entry should only
be restricted to Sr. Postmaster Cadre only.
ii) Inspection & investigation: A
separate Inspection and investigation units should be created at Circle level.
This can be compositions of Inspectors headed by PS Group ’B’ officers under
the control of DPS (IR/INV) by creating new posts of JAG. Beside
investigation/vigilance visits, the inspection work of all the HOs /divisional
offices and bad offices should be entrusted to this unit. The other inspection
work can be done by Sub Divisional Officers along with his set team.
Consequently upon introduction of Core Banking Solution (CBS) on DOP and
decentralization of PLI, there is need to have separate inspection
team to inspect and monitor the work of CBS & PLI at Circle
level. So it is suggested that two units one for CBS on the pattern of Banks
and PLI should also be established under the control of Class-I officer.
iii) Business, technological & allied works: The
present incumbent working as System Manager & MEs can be posted on
the basis of some benchmark to be fixed by department on justified posts
immediately by creating equal number of Post. They can put under the
supervision of PS Group “B” officer by creating the post of SP (Technology) in
each Class-I division.
iv) Sr. Postmaster Cadre: As
per Postmaster Recruitment Rules 2010, 25% of posts in the grade of Sr.
Postmaster are to be filled up by promotion of Postmaster Gr. III with 2 years
of regular service in the grade including regular service in HSG- I and 75%
through IPs only through LDCE. Further the Sr. Postmaster will form part in
combined Group “B” officer list after availing one opportunity of elevation
through examination so department should do away with PS Group “B” examination
system which is otherwise also giving rise to litigations. The presently
working general line PS Group “B” officer may be posted as Sr. Postmaster
en-block particularly in view of DOPT instructions to keep IP line separate
from general line. There should be no entry of General line officials to
administration & vice versa. Even the Inspector Post appeared in Sr.
Postmaster exam after rendering 6 year service as IP should have no right to
come back to the administration in PS Group “B”. In Class-I such promote should
only be posted as Chief Postmaster on Class-I posts.
b) Organizational restructuring of field formations: At
present, duplicacy of work is being done in Regional Offices. Hence, there is
no need of RO. There should be only Circles. All establishments working in ROs
be shifted to Circles and utilized for implementation/monitoring of decisions
of the Department. Each revenue District should have atleast Class-I
division(s) and Tehsil/Taluka should have Class-II Sub Division. In case any
extra division i.e more than one division is justified in any particular
District as per existing norms or being framed by the committee then the
district can have two or more divisions.
c) Upgradation of Post Offices: There
should not be any single handed SO in the DOP and as such all single handed SOs
may be considered for closure and existing manpower be utilized in other needy
post offices. Status of all triple handed SOs be upgraded as LSG/PM Grade-I
converting them into a delivery Post Offices. Simultaneously the Status
of all LSG/PM Grade-I SOs be upgraded as HSG-II/PM Grade-II and that of
HSG-II/PM Grade-II HOs/SOs be upgraded as HSG-I/PM Grade-III.
d) Creation of Posts of Assistants / Sorting
Assistants in view of the increased need of System Administrators. With
the enormous increase of work pressure on the Postal Sub-Divisional Heads, one
post each of PA and System Manager should be attached with the Sub-Division to
look after computer related work of the post offices under the control of
respective sub division and other clerical work.
In our views, there
is no harm to upgrade Class-II divisions to Class-I but simultaneously the
posts of ASP (HQ), IP/ASP (Sub Divisions) must be upto PS Group “B”. This will
definitely prove result oriented and every cadre will provide their true
commitment to various policies and programmes of the department by ensuring its
successful implementation. All the Sub Divisions may be upgraded to Class-II
level and should be provided with adequate infrastructure and manpower as the
work in the sub Divisions has been increased manifold and without the
assistance it is difficult to run the Sub Division efficiently.
With
regards,
Yours sincerely,
Sd/-
(Vilas Ingale)
General Secretary