Re-institutionalizing the practice of leaving ‘note for the successor’.

No.13024/01/2014-Trg.( Trg. Ref.)

Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training
Training Division

Block-IV, Old JNU Campus,
New Mehrauli Road,
New Delhi — 110067

Dated: 26th September 2014

OFFICE MEMORANDUM

Sub: Re-institutionalizing the practice of leaving ‘note for the successor’.

Knowledge is a key driver of organizational efficiency and effectiveness, an intangible and one of the most valuable assets of an organization. Often, it is seen as the ‘hard’ information available in files, note sheets, correspondence, documents, SOPs, MOPs, and electronic databases. It is much more than that. All employees have invaluable knowledge of their areas of responsibility, which may be much more nuanced and integrated than those mentioned earlier.

2. Such innate knowledge is at a risk of getting lost when the incumbent leaves the seat- gets transferred or demits office. New employee will take time to understand issues of current importance, appreciate urgency of actionable points, recognize strengths and weakness of different subordinates for suitable work allocation, and comprehend critical issues by trial and error. This time spent in negotiating the way in new environment, spent in trial and error, may turn out to be the critical difference between success and failure of the unit, the department or even the organization.

3. Thus, knowledge continuity in wake of employee transition needs to be recognized as a key challenge: more so in the government where rule based Personnel polices mandate a fixed tenure. Problem of knowledge continuity can be significantly tackled if incumbent employee, with overall goal of success of the organization in mind, considers the successor as a part of same team and transfers the knowledge that he/she considers critical. Such knowledge transfer can be by personal interaction and briefing. However, written notes for the successor serve the purpose more effectively and also help build institutional memory. In government, though this practice used to be in vogue, of late it is becoming rare.

4. A need for re-institutionalizing the practice of leaving ‘note for the successor’ was highlighted by Hon’ble Prime Minister during the presentation of the M/o Personnel, PG & Pensions on 12 June 2014.

5. Accordingly, it has been decided that respective Competent Authorities may impress upon officers in their organizations to cultivate the habit of leaving behind “note for the successor” when they move out. It is also emphasized that all CTIs/ATIs should include inputs on “note for the successor” in their training programs so that officers are sensitized towards this important organizational responsibility.

6. This department may be informed of the steps taken in this regard.

source-

Self-certification of documents

No.K-11022/67/2012-AR

Government of India

Ministry of Personnel, Public Grievances and Pensions

Department of Administrative Reforms & Public Grievances

Sardar Patel Bhavan, Sansad Marg,

New Delhi-110001. Dated the 10th May, 2013

 

OFFICE MEMORANDUM

Subject: Self-certification

 

The Second Administrative Reforms Commission in its 12th Report titled "Citizen Centric Administration - The Heart of Governance", has recommended, adoption of self-certification provision for simplifying procedures. (www:darpg.gov.in)

2. Taking a cue from this some Ministries/State Governments have adopted the provision of self-certification of documents like marksheet, birth certificate etc. by the applicants/stakeholders instead of asking for an attested copy of the documents by a Gazetted Officer or filing of affidavits. Under the self attestation method, the original documents are required,to be produced at the final stage.

3. You will appreciate that the above method is citizen friendly and obtaining either an attested copy or affidavit not only cost money but also involves wastage of time of the citizens and the Government officials.

3. It is requested to kindly review the existing requirements of attested copy or affidavit in various application forms in a phased manner and wherever possible make provision for self-certification of documents, after obtaining the approval of the competent authority.

Sd/-

(Sanjay Kothari)

Secretary to the Government of India

ACRs with below benchmark grading considered in past DPCs.

To view DoPT OM No.21011/1/2010-Estt. A dated 28th September, 2012 please click here

Official amendments to the Pension Fund Regulatory and Development Authority Bill, 2011

To see the details, please   click here

Change in Date of Birth / Age of family pensioners.

 

To view copy of Ministry of Personnel, Public Grievances & Pensions, Department of Pension & Pensioners' Welfare memo No. 1/23/2012-P&PW(E) dated 13th September, 2012, please click here

Revision of tariff for occupation of Inspection Quarters / Inspection Rooms in the Department of Posts.

This has a reference to Department of Posts(Estate Division) earlier Letter No. 6-2/2004-Bldg. dated 4-8-2005. As communicated vide Department of Posts (Estate Division) Letter No.6-5/2009-Bldg dated 27-08-2012 the rates for occupation of Inspection Quarters / Inspection Rooms is rationalized as follows:-

A)   Inspection Quarters / Inspection Rooms:

i)             For Officers of the Department of Posts while on duty / leave, retired officers of Department of Posts, other Government / PSU Officers on official visit and others for period of 10 days:

Sl. No.	Category of visitor in Inspection Quarters / Inspection Rooms	Rent per Day (More than six Hours)
		X Class Cities	Y & Z Class Cities
1.	Officers of Department of Posts on official visit	`25/-	`25/-
2.	Officers and dependent family members of Department of Posts on personal Visit	`100/-	`50/-
3.	Retired Officers of Department of Posts	`100/-	`50/-
4.	Other Government / PSU Officers on official visit and others	`250/-	`150/-

ii)           The charges for the use of :-

Air conditions        :-       `20/- per day or a part thereof

Room Heaters        :-        `10/- per day or a part thereof

B)   Rates for officers for stay in Inspection Quarters/Inspection Rooms for periods exceeding 10 days:-

i)             For period exceeding 10 days and upto 60 days:-Same as in para (A) above {With permission of the Controlling Authority i.e. Head of the Circle}

ii)            For period beyond 60 days:-10% of Basic pay (including special pay) [With permission of the DG Posts]

The revised rates indicated above will take place with immediate effect.

Revision of Medical Fee payable to Medical Officer for conducting Medical Examination of PLI / RPLI proponents

Fees payable to Medical Officer for conducting Medical Examination of PLI / RPLI proponents is revised vide Directorate of Postal Life Insurance letter No.22-02/85-LI Vol III (Pt) dated 22-08-2012. The details of fees is as under: 

Amount of Sum Assured	Revised amount of fee payable (per proponent) (In Rs.)
Upto the sum assured of Rs. 5 lacs	Rs. 50/-
Above Rs. 5 lacs and upto Rs. 10 lacs of sum assured	Rs. 60/-
Above Rs. 10 lacs of sum assured	Rs. 70/-

Prescribed Time Limits for filing Appeal / Petition / Complaint etc. under different Acts / Rules.

To see the details, please  click here

Revision of Honorarium for LDCE

Postal Directorate has revised the rates of Honorarium in connection with conducting of Limited Departmental Competitive Examinations Vide letter no A.34020/17/2008-DE dated 26.04.2012. The revised rates will apply to all Limited Departmental Competitive Examinations to be held on or after 26.04.2012.

    

Click here to see  revised rates for various activities.

GRANT OF HONORARIUM FOR SETTING QUESTION PAPERS, VALUATION & CONDUCTING LIMITED DEPARTMENTAL COMPETITIVE EXAMINATIONS –REVISION OF RATES

To see detail  click here

Mandatory Publication of tender enquiries

Mandatory Publication of tender enquiries. To see detail click here  

Government employees to get E-Payments w.e.f 1st April 2012

Controller General Accounts, Department of Expenditure has issued an order to the effect that all payments to government servants, other than salary, above Rs. 25,000, by issue of payment advices, including electronically signed payment advices only with effect from 1st April 2012.

Further all payments towards settlement of retirement /terminal benefits such as gratuity, commuted value of pension, encashment of leave salary, CGEGIS, withdrawals from GeneralProvident Fund, etc. will also be made to Central Government Employees by issue of payment advices, including electronically signed payment advices with effect from 1st April 2012.

The full text of the Office Memorandum F. No.1(1)/2011/TA/292 dated 31st March 2012 issued by Government in this regard is reproduced below

F. No.1(1)/2011/TA/292 
Ministry of Finance 
Department of Expenditure 
Controller General of Accounts

Dated 31th March 2012

Office Memorandum

Sub:- Payment to Government servants other than salary etc. through e- Payment from 1st April 2012

The Central Government Account (Receipts and Payments) Rules,1983 have been amended, inter alia, to provide for issue of Payment advices to the bank for direct credit by electronic transfer to the specified bank account of the payee. As per the amendments, the Government servants are, permitted to receive their salary by direct credit to their bank accounts through payment advices, at their option Further, 
the amendment also provides that all payments to government servants other than salaries exceeding the limits as specified from time to time, shall be through payment advices.

2. In accordance to the above, with effect from 1st April 2012, all Ministries/Departments of the Government of India are directed to make all payments to government servants, other than salary, above Rs. 25,000. by issue of payment advices, including electronically signed payment advices.

3. Further in accordance to the amended rules, with effect from 1st April 2012, all Ministries/Departments of the Government of India are directed to make all payments towards settlement of retirement /terminal benefits such as gratuity, commuted value of pension, encashment of leave salary,CGEGIS, withdrawals from General Provident Fund, etc. by issue of payment advices, including electronically signed payment advices.

4. All Ministries! Departments and Heads of Accounting Organisations are requested to ensure the compliance of above instructions by Pay & Accounts Offices/ Accounts offices and other payment units under their control.

5. Separate orders have been issued in respect of payments to private parties such as Suppliers, contractors, grantee, loanee institutions etc,.

sd/-

(Soma Roy Burman) 
Joint Controller General of Accounts

Enhancement of various allowances by 25% from 01-01-2011 owing to over 50% increase in Dearness Allowance...

Enhancement 25 % allowance from 01.01.12 Children Education allowance, DA, Split duty allowance, Cash handling allowance etc to see detail click here

Review of Scheme for Compassionate Appointment in the light of the 6th Pay Commission recommendations.

click here to see detail 

Age relaxation in Govt Service

DoPT has issued the Consolidated orders on relaxation in upper age limit allowed to various categories of Govt Servants vide Lr Dt. 27.03.12. To see detail click here

Deputation Guidelines for Group A and the Group B Services

Deputation guidelines dated 29.02.08 for members of the Group A & Group B services of the central Govt.
 See detail click here 

Small Savings Interest Rates

Based on the recommendations of Shyamala Gopinath committee for review of National Small Savings Fund NSSF, GoI, the MoF (Budget Dn) revised the Interest Rates of Small Savings Schemes from 01.04.12.

Sl.	Savings Scheme	Interest wef 01.12.11	Interest wef 01.04.12
01.	SB	4.0	4.0
02.	1 yr TD	7.7	8.2
03.	2 yr TD	7.8	8.3
04.	3 yr TD	8.0	8.4
05.	5 yr TD	8.3	8.5
06.	RD	8.0	8.4
07.	SCSS 5 yrs	9.0	9.3
08.	MIS 5 yrs	8.2	8.5
09.	NSC 5 yrs	8.4	8.6
10.	NSC 10 yrs	8.7	8.9
11.	PPF	8.6	8.8

Amendment in CCS Leave Rules

Amendment to CCS (Leave) Rules, 1972

Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training
New Delhi. the 29th March, 2012.

Notification

GSR…….(E) …. In exercise of the powers conferred by the proviso to article 309 read with clause (5) of article 148 of the Constitution and after consultation with the Comptroller and Auditor General of India in relation to the persons serving in the Indian Audit and Accounts Department, the President hereby makes the following rules further to amend the Central Civil Services (Leave) Rules, 1972, namely:-

I. (i) These rules may be called the Central Civil Services (Leave) (Amendment) Rules, 2012.
   (ii) They shall come into force on the date of theìr publication in the Official Gazette.

2. In the Central Civil Services (Leave) Rules, 1972, for rule 12, the following rule shall be substituted, namely:-
“12.(I) No Government Servant shall be granted leave of any kind for a continuous period exceeding five years.

       (2) Unless the President, in view of the exceptional circumstances of the case, otherwise determines,  a Government servant who remains absent from duty for a continuous period exceeding five years other than on foreign service, with or without leave, shall be deemed to have resigned from the Government service :
Provided that a reasonable opportunity to explain the reasons for such absence shall be given to that Government servant before provisions of sub-rule (2) are invoked”.

F.No.13026/2/2010-Estt.(L)]

sd/-
(Mamta Kundra)
Joint Secretary to the Government of India

Consideration of compassionate engagement to Depandants of GDS discharged on medical grounds prior to 14.12.2010

Government of India

Ministry of Communication & IT

Department of Posts

(GDS Section)

Dak Bhawan, Sandad Marg

New Delhi – 110001

No. 19-19/2009-GDS                                                                                        Dated: 21 Feb 2012

Chef Postmaster General

Postmaster General

Subject : Consideration of compassionate engagement on GDS posts to Dependants of Gramin Dak Sevaks discharged on medical grounds based on proof of invalidation prior to 14.12.2010 

            A reference is invited to Para 7(d) of this Directorate letter No. 17-17/2010-GDS dated 14.12.2010 wherein it was provided that "this percentage of 10% shall only apply to cover cases of wards of deceased GDS and not to GDS acquiring disability during service defined in the Persons with Disabilities Act, 1995. Section 47 of the Persons with Disabilities Act, 1995 provides that no establishment shall dispense with or reduce in rank an employee who acquires a disability during his service as also no promotion shall be denied to a person merely on the ground of his disability. In case of a GDS acquiring a disability during his service and is considered to be unsuitable for the GDS post he was holding, could be shifted to some other post with the same TRCA." The ceiling of 10% was further removed with revised provisions under this Directorate letter No. even dated 01.08.2011.

2.         The issue of allowing compassionate engagements to one of the dependant of the GDS discharged on invalidation on medical grounds supported by the invalidation proof has been considered in this Directorate and it has now been decided to allow considering compassionate engagement to one of the words of invalidated GDS discharged before the date of issue of this Directorate letter No. 17-17/2010-GDS dated 14.12.2010 on consideration of the indigent condition of the family taking recourse to the application of the same provisions of compassionate engagement and process as were in force at the time of discharge of the GDS on invalidation, without a further reference to this Directorate.

3.         It is, however, clarified once again that the provision contained in Para 7 (d) of this Directorate letter No. 17-17/2010-GDS dated 14.12.2010 as amended may be observed scrupulously and no GDS is allowed to be discharged on invalidation observing the provisions of Section 47 of the Persons with Disabilities Act, 1995. In case a GDS acquires a disability during his service and is considered to be unsuitable for the GDS post he was holding, he/she may be shifted to some other post with the same TRCA. If at all some genuine difficulty arises about the nature of work to be extracted from him and the concerned HOC is personally convinced of the grounds in individual cases, the Circles may take up the issue of appropriate cases with the Training Division of this Directorate.

4.         The instructions contained in Para 7(d) of this Directorate letter No. 17-17/2010-GDS dated 14.12.2010 & the present instructions would cover the cases of the GDS where a GDS was permitted to be discharged during the period from 01.01.1996 to 13.12.2010 by the prescribed appointing authority based on medical invalidation by a medical board of a Government Hospital and the disability would cover only the disabilities mentioned and defined in Section 2 of the PWD Act, 1995." While considering the cases under this provision, Head of the Circle would personally ensure that only the cases fulfilling the requisite conditions are considered for compassionate engagement.

5.         The above provisions may be brought to the notice of all concerned for strict compliance. This issue with the approval of Secretary(Posts).

       Sd/-

(Surender Kumar)

Assistant Director General (GDS